Definition
The controlled process of retaining records for defined periods while preserving their integrity, legibility, availability and retrievability.
Human Explanation
It defines how long records must be kept and how they remain protected and usable.
Why it Matters
Records may be needed years later to demonstrate compliance, reconstruct process history, support audits or assess quality.
Conceptual Boundary
Retention does not mean keeping every item indefinitely; periods should follow applicable legal, regulatory, contractual and business requirements.
Practical Perspective
The process should define periods, formats, storage, access, backups, migration and controlled disposal after expiry.