Definition
The process ensuring that documents are created, reviewed, approved, updated, stored, distributed and withdrawn in a way that preserves currency, integrity and traceability.
Human Explanation
It ensures that people use the correct approved version of a document.
Why it Matters
Obsolete or uncontrolled documents can cause errors, inconsistency and nonconformity.
Conceptual Boundary
Document Control covers the complete document lifecycle, not archiving alone.
Practical Perspective
The process should define ownership, versioning, approval, access, distribution, retention and withdrawal of obsolete documents.